The Institute has recently been undertaking a comprehensive review to ensure its governance framework (structure) and rules (documentation) are workable and ‘user-friendly’ in practice while remaining fully in accord both with legal requirements and accepted best practice. The Board tasked the Governance Review Team with specific objectives to: develop a sustainable, simplified and clear framework that will stand the test of time, eliminate unnecessary bureaucracy and serve the current and changing needs of a modern Learned Society well into the 21st century; provide governance documentation that is concise, clear and consistent with each provision in the ‘right level’ document for proper ease (or otherwise) of amendment in future; and to minimise changes needed as far as possible without sacrificing the framework and documentation objectives.
After considering a number of ways forward and taking the advice of experts, the Review Team and the Board of Trustees agreed that the best way to meet the objectives would be to seek a new Royal Charter and to rewrite the Bylaws. The exercise, however, remained one of ‘tidying up’ documentation with no fundamental alterations being made to either governance structure or policy.
Specific substantive changes introduced are as follows: the reduction of terms of office of elected Corporate Members of Council from four to three years to bring them into line with the current terms of office of the appointed Vice-Presidents; and the insertion of enabling provisions to permit the Institute to continue to maintain chartered and non-chartered registers and to introduce the awarding of descriptors under the IMarEST-owned registers.
The draft Royal Charter and Bylaws are attached as PDFs and are now being formally released for consultation with the membership. All members are invited to send feedback no later than Friday 13 November 2015 to the Secretary to the Governance Review, Margaret Marchetti, at .
Please note that since no major substantive changes are being introduced, there are currently no plans to hold an Extraordinary General Meeting (EGM) to discuss the proposed drafts. All comments and feedback should be submitted in writing by the deadline.
Revised Rules (Regulations) are still being developed and will follow in due course. However, we wish to submit the Royal Charter and Bylaws to seek formal Privy Council approval without delay. (The Institute’s Board of Trustees is the formal approval body for the Rules (Regulations), which do not require Privy Council sign-off.)
Prof John Chudley CEng CMarEng FIMarEST
Chairman, Governance Review